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Interim Facilities Manager

Country/Region:  GB
Field:  Support & transversal

Birmingham, London, GB

Type of Contract:  Fixed Term Contract
Level of experience:  Any



The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.

Understand better who we are by visiting www.systra.com.


We have an immediate opportunity for a Facilities Manager on a 6-9 month fixed term contract basis to assist with effectively managing the Office Facilities and Services in the UK & Ireland. To ensure the offices are safe and well maintained and that services and operations are compliant, efficient and deliver value for money in order to support the business to focus on its day to day objectives.


A key focus for this for this role will be a review of the Facilities contracts across the offices, developing and managing a supplier contract database, reviewing costs and consolidating our suppliers. The Facilities Manager will also implement a CAFM system for the offices to support our daily Facilities operations so it is essential that any applicants have experience in this area.


It will be necessary to travel to all SYSTRA UK & IRl sites with this role so there is flexibility around the base for the role (preference for Birmingham or London) and balanced with the ability to work from home.


Main Duties:

  • To ensure the efficient running of the office facilities and provide an excellent level of service in a supportive working environment
  • Management of all hard and soft Facilities services including implementing new maintenance contracts where required
  • Co-ordination and management of all PPM maintenance activities
  • Overseeing and agreeing contracts and services as well as supplier management
  • Ensuring all contractors are inducted, permits issued and RAMS received and reviewed
  • Ensure all works on site are conducted in a safe and compliant manner
  • Responding to issues raised via the Facilities Helpdesk
  • Ensuring facilities compliance with environmental, health & safety standards
  • Work closely with the H&S team and report back on any Health, Safety & Environment issues that are identified
  • Monitor compliance to office Risk Assessments and report any concerns
  • Ensure safety is maintained on site, by means of audit, checks and repairs as required and making areas safe for business needs
  • Liaising with Managing Agents on matters relating to the property and services provided
  • Managing the office space, layout changes and desk moves in conjunction with IT
  • Overseeing facilities projects, upgrades and works, office moves etc
  • Continual focus on cost savings and achieving value for money
  • Ensure the Facilities Team provide a first class service to the business and are clear on what good customer service looks like


Essential Experience:


  • Experience in Facilities Management
  • Specific experience in sourcing and managing Facilities PPM contracts and suppliers and implementing CAFM systems
  • Knowledge of maintenance requirements within a commercial office
  • Detailed knowledge of safety standards and Facilities compliance requirements
  • Excellent understanding of cost control.
  • Experience managing 3rd party supplier relationships
  • Exceptional customer service skills and experience
  • Good knowledge of Microsoft office applications
  • A hands-on team player with strong problem solving, planning and organisational skills
  • A strong client focus coupled with a resilient attitude. 
  • Flexibility in working hours will be required to meet the demands of the role
  • Ability to travel to other SYSTRA offices will be required



Systra is an equal opportunities company; this position is open to all applicants.

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