Project Controls Assistant

Country/Region:  GB
Field:  Project Management

Birmingham, York, GB

Type of Contract:  Permanent
Level of experience:  Any
Job number: 

Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.

For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving and modernising their transport infrastructure with sustainability, accessibility and innovation at the heart of our designs. With over 9,600 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.


Main Function of Job

We currently have an opportunity for a Project Controls Assistant to join our growing engineering team in Birmingham or York.  This position within our team will suit a committed and ambitious person who can demonstrate interpersonal skills combined with mathematical knowledge and the ability to play their part in a growing dynamic high-performance team.  With a focus on the Design of the UK Rail Infrastructure they will also in experience overseas interaction, the post-holder will be part of a growing team of UK team delivering projects for a diverse portfolio of UK clients.


The person will undertake a six-month training programme covering the relevant areas of project controls and planning this will include:

  • Planning Principles
  • Primavera System Training
  • Cost Management
  • Technical Engineering
  • Robust, Accurate Reporting both internally and externally


The Project Controls Assistant will support the team in delivering the project controls on projects ensuring:

  • Structured Primavera Programme Reporting
  • Timely issuing of performance reporting documents
  • An organised approach to support record keeping.
  • Robust, Accurate Reporting both internally and externally
  • Good relationships are maintained with all external parties to enhance the reputation of the company


Main Duties

Working in collaboration with our management team, designers and contract partners, the Project Controls Assistant will be involved in a variety of tasks such as:

  • Working on large multi-disciplinary rail projects
  • Applying the recognised Project Controls Techniques
  • Build relationships with the various Work Package Managers to ensure that they understand the process, the reports content and they are actively engaged with progress reporting and management of changes and variations.
  • Working closely with the Project Commercial/Cost Engineering leads ensuring that all approved changes and/or variations are correctly captured and varied into the approved project budgets.
  • Chair Progress Meetings and communicate clear and concise data to the Project team and the Client
  • Update all Work Package Management Agreements, and their associated change sheets monthly
  • Attend Work Package Reviews and record the meeting minutes and all actions
  • Supporting project controls team with all objectives
  • Extensive use of Microsoft Products





  • Self-motivated, willing to learn individual with ambitious career plans.
  • Numerate and well organised and able to work on your own initiative.



  • Experience in variety of software platforms e.g., Primavera
  • Experience or interested in working with international colleagues of different technical cultures or on overseas projects
  • Understanding of multi-disciplinary co-ordination across major infrastructure projects and global design teams.





  • Good command of written and spoken English
  • Analytical and critical thinking skills.
  • Working knowledge of all PC based Windows environments and Microsoft Office suite



  • Good command of written and spoken French
  • Knowledge of writing processes and procedures
  • Ability to co-ordinate across infrastructure projects and global design teams.
  • Must be able to demonstrate the ability to produce Programmes and associated reports.
  • Working knowledge of Primavera


Behavioural Skills

  • Positive and enthusiastic collaborator
  • Motivated to learn and pursue continued education.
  • Ability to work well as a part of a team (internally and externally) and independently
  • Ability to use time productively, maximise efficiency and meet challenging work objectives
  • Rigorous organisation skills
  • Ability to interact with international colleagues with a different vision and technical culture
  • Exceptional work ethic as well as ability to uphold company values and demand the highest standard of conduct from self and others
  • Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
  • Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction and never knowingly put SYSTRA’s information or information systems at risk



Our three core values: Excellence, Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.

Because we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working. We also recognise that life doesn’t always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential, for more details on this, please get in touch.

Diversity & Inclusion

We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.


It’s no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions, to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.

Apply and find out more about how Systra can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email: where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria.

As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role – you could still be just what we are looking for.