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Facilities Administrator

Country/Region:  GB
Field:  Support & transversal

Birmingham, GB

Type of Contract:  Permanent
Level of experience:  Any
Job number: 



The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.

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SYSTRA are immediately hiring a Facilities Administrator to effectively support the Working Environment (WE) team based in Birmingham in managing the premises and related facilities and services across the SYSTRA offices in the UK & Ireland. The team ensures all offices are safe and well maintained and that services and operations are compliant, efficient and deliver value for money in order to support the business to focus on its day to day objectives.

The successful candidate will be a proactive team player with strong problem solving, planning and organisational skills. Furthermore, it is necessary to have strong client focus coupled with a resilient attitude. 


Main Duties:

  • To provide specific support to the Facilities management team in ensuring the efficient running of the offices on a day to day basis and providing an excellent level of service.
  • Provide administrative support to the team including raising purchase orders, goods receipting and invoice logging
  • Liaising with Facilities Suppliers on works, permits, invoice queries etc
  • Act as a main point of contact for the Facilities Helpdesk.
  • Ordering office supplies, obtaining quotes and replenishing stocks in the office
  • Ordering home working equipment for staff
  • Support with office moves
  • Ensure safety is maintained on all sites, by means of audit, checks and repairs as required and making areas safe for business needs.
  • Act as main point of contact for day to day queries in the Birmingham office and greet and assist all external visitors
  • Monitoring and ordering stationery supplies as well as first aid supplies. Ensure kitchens are fully stocked with consumables and are left in a serviceable manner on a daily basis.
  • Set up and reconfiguration of meeting rooms throughout the day to meet business needs.
  • Sorting post
  • Call handling
  • Any other ad hoc duties as required.
  • Continual focus on cost savings and achieving value for money
  • Evaluating and negotiating costs


Essential Experience:


  • Excellent Customer Service skills
  • Demonstrative administrative experience, ideally with raising purchase orders, goods receipting and invoice logging
  • Strong communication skills
  • Proactive and a strong problem solver
  • Organised and focused
  • A high level of attention to detail
  • Good knowledge of Microsoft office applications
  • A strong client focus coupled with a resilient attitude. 
  • An understanding of Facilities Management would be highly beneficial.




Systra is an equal opportunities company; this position is open to all applicants.

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