Share this Job

Accounts Payable Assistant

Country:  US
Field:  Support & transversal
Location: 

Bloomfield, US

Type of Contract:  Permanent
Level of experience:  02-05 years

At SYSTRA, one of the world's leading company in Mass Transportation and Mobility, we strive for excellence to meet our client's needs, prepare mass transit for tomorrow and we innovate to propose ever more resilient solutions. We commit to put people who join us at the heart of design and improve transport efficiency.

With a presence worldwide, SYSTRA Group will provide you the opportunity of an international career in multicultural environments. 

SYSTRA Consulting (USA) is a dominant force in the US in rail and transit consulting services and construction management. As we are growing, this is time to be a part of this challenging adventure. 

Our headquarters is in midtown Manhattan with a major office in New Jersey, Philadelphia, Washington and Los Angeles.

Job Title: Accounts Payable Assistant
Sector:    Administration
Discipline: Accounting
Supervisor: Financial Controller
 
Key Duties & Responsibilities
 
ESSENTIAL FUNCTIONS: 
1. Accounts Payable:
a. Confirms that invoice has been approved for payment by the appropriate person.
b. Contacts vendors with questions about invoices.
c. Completes form to code for payment.
d. Determines whether or not the invoice is billable to a client or for company overhead expense.
e. Inputs information into ERP system.
f. Gives completed form to Accountant to prepare payment.
2. Expense reports for reimbursement to employees:
a. Confirms that the expense report has been signed by the employee and the appropriate supervisor/approver.
b. Ascertains whether the expense report is reimbursable by client or is for overhead expenses and codes accordingly.
c. Ensures that expenses claimed are in line with Company’s reimbursable expenses policy.
d. Checks the expense report against the attached receipts and confirm completeness and accuracy
e. Contacts employees with inconsistencies and questions about the expense reports.
f. Codes for payment and gives to the person in charge of issuing payment.
3. Prepares analysis of accounts as required: bank reconciliations, accounts payable 
4. Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
5. Assists Financial Controller and branch office personnel as necessary.
6. Performs scanning, copying, filing of documents under his/her control.
7. Helps in the archive of branch office documents on a yearly basis.
 
ADDITIONAL RESPONSIBILITIES: 
This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.
 
PERSONAL CHARACTERISTICS: 
1. High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities.
2. Superior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible. 
3. Prioritizes and plans work activities and uses time efficiently.
4. Demonstrates accuracy and thoroughness, monitors own work to ensure quality.
5. Good reasoning abilities.
6. Sound judgment.
7. Maintains confidentiality at all levels.
8. Good math and verbal communication skills.
9. Resourceful and well organized.
 
ORGANIZATIONAL RELATIONSHIPS: 
1. Accountable to Accountant for all phases of activities. 
2. Consults and coordinates with: 
a. All employees as necessary to resolve questions about invoices and expense reports.
b. Vendors, brokers, and others as may be required to confirm accuracy of invoices.
3. A Corporate Contacts List is maintained on the Company’s Intranet with a list of persons to contact for specific issues such as payroll, accounts receivable/payable, corporate insurance inquiries, personnel policies and procedures, benefit questions, IT issues, etc.
 
Required Minimum Education, Licenses & Work Experience
1. High school diploma or GED, with technical school training in basic finance and accounting.
2. Minimum of five years of relevant experience.
3. Communications skills necessary to work with vendors and employees.
4. Proficiency in the following software programs: MS Excel, Word, Outlook and ERP systems.

SYSTRA offers a range of competitive benefits including health insurance, life insurance, PTO, 401 (k), commuter assistance program, and more! SYSTRA is an equal Opportunity Employer.

Relocation assistance is available for this position.


Nearest Major Market: Ottumwa

Job Segment: Accounts Payable, Payroll, Accounting, Consulting, Banking, Finance, Technology

Find similar jobs: