Business Lines Deployment Coordinator
FR
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 8,250 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.
Context
Following the new international organization of SYSTRA, a transverse department Global Business Lines and Production has been created with the main goal to support the international business growth.
In its role, Business Lines and Production (BLP) is to:
- Propose Multi site production split between the different engineering centers of the group
- Prepare main multi-site Bids/Tenders
- Follow up main multi-site production projects
- Propose coordination tools and ease the collaboration within the group
- Coordinate the infrastructure technical networks throughout the group.
To support those activities, BLP is looking for a technical coordinator junior
Main duties
Note: The required profile for the Business Lines Deployment coordinator is an engineer/equivalent with 5+ years of experience in either a project management related field, the scope this mission is 1),2),3),4). A reduced scope covering 3) and 4) can be done by a more junior profile (equivalent education level with 0-3 years of experience) with the adjusted name “Technical Network Coordinator".
1) Setting Up the Network/Community
• Facilitating the Community/Network to set up its annual roadmap using organizational skills/techniques
• Breaking down the overall objectives of the Network/Community defined by the BLP Director into specific/distinct and technically oriented objectives to be declined/managed.
• Breaking down the objectives into manageable project like actions
• Developing a set of KPIs to monitor progress
• Obtain Network Technical leader buy-in and commitment to perform the defined roadmap
• Assigning realistic specific task to the Network stakeholders
• Assisting the NTL to build the member list and potential layers (core-teams, technical contributor)
2) Managing the life of the Business Line
• Under the directives of the BL Director, transposing annual objectives into transversal projects
• Project Management of the transversal projects
• Assisting in the most proactive way possible BL Director to manage his/her network in day to day actions
3) Contributing to the Technical Networks
• Assisting in the most proactive way possible the technical lead to manage his/her network in day to day actions
• Assisting the NTL to set up a core-team if relevant
• Organizing and collecting the annual priorities/needs of the core-team
• Scheduling and budgeting these priorities into the yearly roadmap
• Progress monitoring of the project like actions (quality/time/cost)
• Contributing to all the Technical Network Project
4) Assisting the communication
• Determining, based on the yearly roadmap which communications channels will be value adding, whether they are Sharepoint, Teams, Yammer, Specific Platform, or a combination of them
• Assisting the NTL to set up the yearly meetings schedules for each Network layers (core team, Network direct contributor, all people having interest, etc).
• Assisting the NTL to develop the meeting agendas
• Assisting the NTL in the animation of the meetings
• Day to day communication on the various channels (e-mails, articles posted, yammer post, etc)
• Managing the access rights and the various lists
Degrees
Other degrees
Technical skills
Languages:
- English mandatory
- French appreciated
IT Skills
- Being able to analyze the needs of the TN and proposing specific IT applications and developing them (or managing their development by the IT Dept as the project manager)
- Being able to set up and maintain a set of easy-to-read, comprehensive, set of dashboards
Monitoring the market most important technological developments
Personal qualities
Required qualities
- Resilience
- Enthusiasm (remember, you are trying to make people do things that are not in their time sensitive priorities)
- Being action/solution oriented
- Always putting yourself into a helping/facilitating position
- Having operational management/planning skills
- Having meeting animation skills
- Having and Analytical mind to be able to process large amount of data into synthetic MoM, Dashboard or Reporting tools
- Being able to capitalize what happens in a community and adapt it in order to be set into another (best practice, management actions, IT development, etc)
Systra is an equal opportunities company; this position is open to all applicants.