Bid Manager

Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.
For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving, and modernising their transport infrastructure with sustainability, accessibility, and innovation at the heart of our designs. With over 10,300 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.
 

SYSTRA’s Bid team is responsible for pre-contract activity within SYSTRA Ltd. We are responsible for the Sales performance of the business, owning and managing corporate relationships and defining and implementing strategies to achieve planned growth in existing and new market areas. We are responsible for delivering the business’s larger and more complex bids and supporting staff with smaller bids.

We are a mature business with a wide client base across the public and private sector in the UK and Ireland. We also support selected bids around the world for the global SYSTRA business.  

We have a diverse portfolio of capability and experience, ranging from small projects supporting private sector developers through to nationally important infrastructure projects such as HS2, delivered by a 1000-strong team of employees across the UK and Ireland.

Main Function of Job

To achieve our ambitious targets for growth, the post holder will work as part of the Bid team to support all aspects of sales activity, including business development, marketing, and tendering, with a particularly focus on delivering high quality winning tenders.

Main Duties

Duties associated with this post will include: -

• Owning and managing the development of new tenders of all sizes
• Supporting the bidding activity of the team
• Completion of pre-qualification and tender documentation
• Collation of information for bids and coordination of input from across the company
• Building relationships with subconsultants and other partner organisations, and managing their inputs to bids
• Compiling and editing CVs for submissions
• Maintaining updating databases and resource repositories to support the bid function
• Supporting business development activity as necessary including researching new and potential clients in support of the business development team
• Supporting the marketing team in all aspects of internal and external communications and marketing including direct communications, development of intranet and website content and production of marketing collateral.

Special Circumstances

• Hybrid working
• Flexibility in working hours will be required to meet the demands of the role.
• Ability to travel to client sites and other SYSTRA offices will be required.

Required Experience, Knowledge, and Skills

Knowledge

• Degree in relevant subject (desirable not essential)
• Interest in and/or knowledge of infrastructure, ideally the transport sector
• Excellent experience/knowledge of commercial tendering processes, sales, and marketing.
• Understanding of the potential roles of consultants in infrastructure conception and design, with an understanding of typical roles and skills required for project delivery.
• Excellent knowledge and practical experience of Microsoft Office

Essential Skills

• Excellent organisational skills, with the ability to co-ordinate inputs from multiple colleagues
• Excellent communication skills, both written and verbal
• Ability to build and maintain strong, lasting relationships with internal and external stakeholders.
• Ability to thrive under pressure and work to tight deadlines.
• A team player
• Good presentation skills
• Able to demonstrate excellent client relationship skills.
• Innovative approach to problem solving.
• Ability to empathise with clients and understand their needs.
• Ability to multi-task and prioritise.
• Computer literate
• Self-motivated and able to work with the minimum of supervision.

Why SYSTRA?
Our three core values: Excellence, Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.

Flexibility
Because we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working. We also recognise that life doesn’t always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential, for more details on this, please get in touch.

Diversity & Inclusion
We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.

Wellbeing
It’s no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.

Apply and find out more about how SYSTRA can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email: reasonableadjustments@systra.com  where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria. 
As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role and if you are a returner looking to restart your career after a period outside the workplace – you could be just what we are looking for.