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Project Finance Controller

Country/Region:  CA
Field:  Project Management


Type of Contract:  Permanent
Level of experience:  05-10 years

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.



Reporting to the VP of Finance, the Project Finance Controller makes purchases for the project, assists the Project Manager in planning, monitoring, and controlling budgets and coordinates client billing.


Roles and Responsibilities:

Project Accounting:

  • Control timesheets for the team on assigned projects.
  • Control and validate timesheets and expenses of subcontractors.
  • Prepare invoices for clients.
  • Issue payments to partners and subcontractors.
  • Save all contractual documentation for projects on the project management network or SharePoint.
  • Manage cash flow.


  • Prepare purchase orders for requests for quotes from vendors.
  • Create and track purchase orders in SPOT.

Budget planning, monitoring and control:

  • Set up budget control points and appropriate documentation.
  • Assist project managers in breaking down newly approved projects and creating the structure (WBS) in SPOT.
  • Prepare and create reference budgets in SPOT for a lump sum (T1) and fixed price (T2) projects.
  • Prepare the billing schedule according to the project timeline and send it to the finance department for cash flow tracking.
  • Periodically conduct monthly project reviews (MR) and support project managers in assessing the remaining work to be done and update the project schedule in SPOT.
  • Assist project managers in assessing project risks and tracking contingencies.
  • Analyze project profitability and explain performance indicators to project managers (earned value, WIP, billing, margin, ETC, DSO... etc.)
  • Analyze the progress reports in relation to the planned expenditure budget.
  • Explain variances and initiate recommendations to mitigate project risks.
  • Assist the finance department in the preparation of annual budget revisions and re-forecasts.
  • Track sales contracts change orders and update budgets in SPOT.
  • Meet with managers periodically to prepare project accrual reports and participate with the finance department in procedures related to monthly closing activities.
  • Analyze work in progress (WIP) on a regular basis to ensure that all costs are invoiced in the correct period and billing is issued to clients according to the terms of the sales contract and established methods (time and materials or flat rate).
  • Ensures compliance of subcontractors' insurance files.
  • Assist project managers in the preparation of financial offers in the CAPRI tool.
  • Assist project managers during the external audit period and answer auditors' questions.
  • Balance completed projects and assist project managers in completing the post-mortem.
  • Ensure compliance with the company's policies, internal procedures, and accounting standards.


Required Qualifications:

  • Bachelor's degree in accounting or related field;
  • Minimum 10 years of professional experience in a similar role
  • Experience in the transportation industry, an asset;
  • Excellent knowledge of the Office suite (Word, Excel, PowerPoint).
  • Proficient in French (spoken, read, and written);
  • Proficient in English (spoken, read, and written), an asset;
  • Ability to work as a team player in a multidisciplinary environment;
  • Ability to plan and organize one’s work;
  • Methodical, rigorous, and proactive.



SYSTRA Canada is committed to having a diverse and inclusive workforce.

We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

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