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Responsable, Gestion de l'information

Country/Region:  CA
Field:  Project Management
Location: 

Montréal, CA

Type of Contract:  Permanent
Level of experience:  05-10 years
Job number: 

About SYSTRA Canada

 

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm who is dedicated to transportation solutions, whether for passengers or goods.

Imagining and implementing the safest, most efficient, and economical tailor-made transport solutions: this is what guides us daily. Thanks to the know-how of our 7500 experts, we are involved in all phases of transport projects: Preliminary and design studies, construction phases, test and commissioning, operation, and maintenance.

Our engineers work with passion to provide people around the world with the opportunity to move freely every day. They are men and women who put all their business expertise and human qualities to work to transform the world through innovative means of transport. Join them and let's invent tomorrow's public transport together.

SYSTRA's ambition is to be the benchmark for transport solutions and an opinion leader in mobility.

 

Mission

 

SYSTRA Canada's Transit division works on Canadian urban transport projects (metros, tramways, and electric buses).

The Information Management Manager supports the engineering teams on several projects to structure the information and implement the processes and tools for managing this information.

 

Role and responsibilities

  • Act as a technical referent on the structuring of document management platforms (SharePoint, Project Wise, BIM 360, Aconex...) based on best practices in project organization;
  • Develop information management processes (document management, access management, exchange coordination, status tracking, data traceability, validation circuits, capitalization, archiving, data confidentiality...) to support the work and production control of the engineering teams, in conjunction with the technical management of the projects;
  • Write document management procedures and user guides for specialized document management software;
  • Set up and administer the collaborative exchange platforms made available on projects;
  • Ensure the maintenance and application of document filing systems in accordance with SYSTRA standards and project requirements;
  • Assist and train employees in the use of the document management tools made available to them and in the application of pre-established standards and procedures;
  • Supervise and carry out, as needed, the activities required for integrated document management (classification, filing, indexing, tracking, recording, quality control, transfer, archiving, destruction, etc.);
  • Act as a consultant to clients and projects for the implementation of robust information management;

 

Qualifications

Education: Certificate in records and archives management or other related field; Certificate in project management (PMP, Prince 2...), an asset

 

Years of experience: Minimum 7 years experience in similar positions

 

Technical competencies:

  • Excellent knowledge of SharePoint, BIM360, Project Wise, Aconex or other document management software;
  • Have very high sensitivity of data security in an online SharePoint environment, in collaboration with our IT department;
  • Have a good command of the Microsoft 365 suite;
  • Have a basic knowledge of IT;
  • Basic knowledge of Power Bi, an asset;
  • Basic knowledge of Power Automate, an asset;
  • Fluency in French (spoken, read and written);
  • Fluency in English (spoken, read and written), as the successful candidate will be working with colleagues and clients in Ontario and internationally ;

 

Personal & soft skills:   

  • Be a good communicator and have good interpersonal skills;
  • Excellent communication skills, both oral and written;
  • Ability to work in a team in a multidisciplinary environment;
  • Methodical, rigorous and proactive;
  • Interest in acquiring, applying and transmitting new knowledge;
  • Creative and innovative spirit.

Employment terms and conditions

Contract nature: Permanent

Location: Montreal - Quebec - Canada

Division: Transit

Reports to: BIM Manager

Remuneration: Depending on the profile

Note:

This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties will apply as required.

In this description, the masculine gender is used for easy reading purposes and includes the feminine.

SYSTRA Canada is committed to having a diverse and inclusive workforce.

 

We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.