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Document Manager

Country/Region:  CA
Field:  Project
Location: 

Montreal, CA

Type of Contract:  Permanent
Level of experience:  05-10 years

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

 

Mission

Reporting to the Urban Transport Manager, the Document Manager is responsible for the implementation and management of the document management system for the Transit division.

 

      Roles and Responsibilities:

  • Acts as a consultant for the organizational document structure, based on best practices;
  • Perform the activities required for integrated document management (classification, filing, indexing, tracking, traceability, recording, quality control, transfer, archiving, destruction, etc.);
  • Track all incoming and outgoing documents: number of documents filed per entity, number of late documents, number of documents validated or refused, etc., monitor validation returns and alert project management of any delays;
  • Ensure the maintenance and application of document filing systems in accordance with SYSTRA standards and project requirements;
  • Performs the activities required to update and maintain the records inventory;
  • Assist and train employees in the use of the document management systems available to them and in the application of pre-established standards and procedures;
  • Write document management procedures and user guides for specialized document management software;
  • Ensure the maintenance and updating of the instruments and search tools and conduct research and tracking to respond to requests.

 

Required Qualifications:

  • Certificate in records and archives management or related field;
  • Minimum 7 years of professional experience in a similar role.
  • Proficient in Microsoft Office 360, Adobe Acrobat, SharePoint, ProjectWise, or another document control software;
  • Knowledge of Aconex and EDMS (Electronic Document Management System);
  • Knowledge of Autodesk BIM 360 or other BIM software;
  • Proficient in French (spoken, read, and written);
  • Proficient in English (spoken, read, and written), an asset;
  • Excellent communication skills, both verbal and written;
  • Ability to work as a team player in a multidisciplinary environment;
  • Ability to plan and organize one’s work;
  • Methodical, rigorous, and proactive;
  • Interest in acquiring, applying, and transmitting new knowledge;
  • Creative and innovative mind.

 

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Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.


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