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Document Production Assistant

Country/Region:  CA
Field:  Business Development, Tendering, Marketing & Commu

Montreal, CA

Type of Contract:  Permanent
Level of experience:  00-02 years
Job number: 

About SYSTRA Canada

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group and world leader in the design of transport infrastructures. SYSTRA's ambition is to be the benchmark for transport solutions and an opinion leader in mobility. SYSTRA Canada is dedicated to transportation solutions for both passengers and goods.

Imagining and implementing the safest, most efficient, and economical tailor-made transport solutions is what guides us daily. With 7500 experts globally, we specialize in all phases of transport projects: preliminary and design studies, construction phases, test and commissioning, operation, and maintenance.

Our employees work with passion to provide people around the world with the opportunity to move freely every day. They are professionals who put all their business expertise and human qualities to work to transform the world through innovative means of transport. Join us, and let's invent tomorrow's public transport together!


Core Responsibilities

Overall Responsibilities (purpose and objectives): Preparation of tender offers, formatting various documents and reports (support to the staff, and various departments).


Specific Responsibilities/Tasks:

  • Format documents according to SYSTRA Canada standards (proposals, reports, CVs, project data sheets, presentations, organizational charts, and various other types of documents);
  • Modify and correct documents as needed in Word, Excel, or PowerPoint;
  • Create organizational charts and flowcharts, both corporate and technical;
  • Assist the Business Development department with marketing material;
  • Light translation as needed.


Internal and External Relationships:

  • Internal:  Communicate with SYSTRA Canada employees
  • External:  May occasionally communicate with partners in proposal preparation




Education: College diploma in a relevant discipline


Years of experience: A first relevant professional experience


Technical Competencies:

  • Excellent computer proficiency and knowledge of Microsoft 365, including Word, Excel and PowerPoint;
  • Advance knowledge of formatting techniques such as styles and themes in MS Word;
  • Good knowledge of Adobe Acrobat and working with .pdf documents;


Behavioural Skills:          

  • Excellent French and English language skills; translation skills are an asset;
  • Fluency in English (spoken, read and written). The successful candidate will work with colleagues based in other Canadian provinces and internationally.
  • Highly organized, able to meet tight deadlines and work independently, takes initiative;
  • Detail oriented;
  • Team player and works well under pressure;
  • Respects discretion and confidentiality.



Employment terms and conditions

Contract nature: Permanent      

Location: Montreal, Quebec, Canada

Division: Business Development

Reports to: VP, Business Development

Remuneration: According to the profile



This job description is intended to provide an indication of the nature and levels of work effort, knowledge, skills, and abilities to be carried out as part of fulfilling the role. Various other responsibilities will apply as required.

In this description, the masculine gender is used for easy reading purposes and includes the feminine.

SYSTRA Canada is committed to having a diverse and inclusive workforce.

We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel

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