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Human Resource Coordinator

Country/Region:  CA
Field:  Support & transversal

Montreal, CA

Type of Contract:  Permanent
Level of experience:  00-02 years
Job number: 



About SYSTRA Canada

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm who is dedicated to transportation solutions, whether for passengers or goods.

Imagining and implementing the safest, most efficient, and economical tailor-made transport solutions: this is what guides us daily. Thanks to the know-how of our 7500 experts, we are involved in all phases of transport projects: Preliminary and design studies, construction phases, test and commissioning, operation, and maintenance.

Our engineers work with passion to provide people around the world with the opportunity to move freely every day. They are men and women who put all their business expertise and human qualities to work to transform the world through innovative means of transport. Join them and let's invent tomorrow's public transport together.

SYSTRA's ambition is to be the benchmark for transport solutions and an opinion leader in mobility.


Job Summary

The Human Resources Coordinator participates actively in Human Resources Department’s activities. He/she pays particular attention to updating HR systems, talent acquisition and to the search for independent consultants.

  • Ensures the recruitment for SYSTRA Canada by assisting managers in recruitment.
  • Supports business development with the selection of specialized consultants for ongoing international projects or at the proposal stage.
  • Updates HR systems on a regular basis
  • Ensure the safety of employees and consultants during their international travels


Role and responsibilities


Specific Responsibilities/Task:

Human resources responsibilities:

  • Participates in staffing and recruiting several positions by selecting qualified staff.
  • Responsible for the onboarding process of new employees.
  • Responsible for the creation of new employees and in the HRIS and maintaining their files up-to-date at all times
  • Responsible for the creation of new employees in the ERP system and maintaining their files up-to-date at all times
  • Prepares and handles communication-related to employees’ joining, departure etc…
  • Answer employees' questions in relation to internal policies or human resources procedures
  • Responsible for the monitoring and updating of the personnel’s security while they travel internationally through the system in place
  • Responsible for the creation of monthly reports on various HR subjects
  • Responsible for the purchase of travel insurance
  • Participates in special projects.


Project related responsibilities:

  • Participate in the search for talent and ensure the conformity of their resumes to the requirements of the proposal
  • Prepares employees for international assignments by providing them with information on the country, visas, requirements, insurance coverage, etc.
  • Performs research as required for replacement of resources on current projects.
  • Assists employees throughout their assignment.
  • Ensures that fitness to work tests are completed (if applicable)



  • Coordinates staff training needs with managers to meet budget and to ensure compliance with ISO standards put in place.
  • Coordinates in-house training sessions.


Internal and External Relations:


  • Advises and assists managers in carrying out their responsibilities.
  • Advises and assists all employees according to their needs.


  • Regular contact with potential candidates and assessment of their profile.
  • Working (as required) with recruitment firms, training providers and law firms.
  • Transacts (as required) with job sites.



Education: Bachelor's degree in industrial relations, human resources, psychology, administration, or a related discipline.


Years of experience: Minimum of 1 year of relevant experience, preferably in the engineering/construction sector


Technical competencies:

  • High-level proficiency in Microsoft Office
  • Excellent written and verbal communication skills
  • Fluently in English and French, both oral and written (due to the fact that they have to collaborate with employees working in different Canadian provinces and Internationally and deal with all relevant local and international stakeholders)
  • Knowledge of HRIS systems


Personal & soft skills:   

  • Excellent interpersonal skills and professional maturity.
  • Discreet and maintains confidentiality.
  • Client service oriented.


Employment terms and conditions

Contract nature: Permanent – Full-time

Location: Montreal, QC

Division: Human Resources

Reports to: Human Resource Director

Remuneration: According to the profile



This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties will apply as required.

In this description, the masculine gender is used for easy reading purposes and includes the feminine.

SYSTRA Canada is committed to having a diverse and inclusive workforce.

We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.




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