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Human Resources Coordinator

Country/Region:  CA
Field:  Support & transversal

Montreal, CA

Type of Contract:  Permanent
Level of experience:  02-05 years

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Department:     Human Resources

Reports to:      Human Resources Manager


Overall Responsibilities (purpose and objectives)

The Human Resources Coordinator participates actively to Human Resources Department’s activities. He/she pays particular attention to updating HR systems, talent acquisition and to the search for independent consultants.

  • Ensures the recruitment for SYSTRA Canada by assisting managers for regular employee recruitment.
  • Supports business development with the selection of specialized consultants for ongoing international projects or at the proposal stage.
  • Updates HR systems on a regular basis
  • Ensure the safety of employees and consultants’ during their international travels


Specific Responsibilities/Tasks:

Human resources responsibilities:

  • Participates in staffing and recruiting several positions by selecting qualified staff.
  • Responsible for the update and employees’ creation in the HRIS in place
  • Responsible for the update and employees’ creation in the ERP system
  • Responsible for the update and monitoring of the personnel’s security while they travel internationally through the system in place
  • Responsible for the creation of weekly and monthly reports on various HR subjects
  • Participates in the purchase of insurance
  • Participates in special projects.


Project related responsibilities:

  • Participate in the search for talent during the bidding process and ensure the conformity of their resumes to the requirements of the proposal
  • Prepares employees for international assignments by providing them with information on country, visas, requirements, insurance coverage, etc.
  • Performs research as required for replacement of resources on current projects.
  • Assists employees throughout their assignment.
  • Ensures that fitness to work tests are completed (if applicable)



  • Coordinates staff training needs with managers to meet budget and to ensure compliance with ISO certification.
  • Coordinates in-house training sessions.


Internal and External Relations


  • Advises and assists managers in carrying out their responsibilities.
  • Advises and assists all employees according to their needs.


  • Regular contact with potential candidates and assessment of their profile.
  • Working (as required) with recruitment firms, training providers and law firms.
  • Transacts (as required) with job sites.



Minimum: Bachelor's degree in industrial relations, human resources, psychology, administration or a related discipline.


Experience (minimum and desired)

Minimum of 2 years of relevant experience including at least one year in the engineering/construction sector


Personal and Other Qualifications

  • High level proficiency in Microsoft Office.
  • Excellent interpersonal skills and professional maturity.
  • Masters verbal and written communications.
  • Discretion and confidentiality.
  • Client service oriented.


Language Requirements

English and French (fluently bilingual).

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.