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Project Financial Manager

Country/Region:  CA
Field:  Project Management

Montreal, CA

Type of Contract:  Permanent
Level of experience:  10-15 years
Job number: 


About SYSTRA Canada

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm who is dedicated to transportation solutions, whether for passengers or goods.

Imagining and implementing the safest, most efficient, and economical tailor-made transport solutions: this is what guides us daily. Thanks to the know-how of our 7500 experts, we are involved in all phases of transport projects: Preliminary and design studies, construction phases, test and commissioning, operation, and maintenance.

Our engineers work with passion to provide people around the world with the opportunity to move freely every day. They are men and women who put all their business expertise and human qualities to work to transform the world through innovative means of transport. Join them and let's invent tomorrow's public transport together.

SYSTRA's ambition is to be the benchmark for transport solutions and an opinion leader in mobility.


Role and responsibilities

  • Project accounting
  • Control the time sheets of the assigned project team.
  • Control and validate subcontractors' time sheets and expenses.
  • Prepare invoices to clients.
  • Issue payments to partners and subcontractors
  • Save all contractual documentation for projects on the project management network or SharePoint.
  • Manage cash flow.
  • Purchasing
  • Prepare purchase orders for solicitations made to vendors.
  • Create and track purchase orders in SPOT.
  • Budget planning, tracking and control
  • Set up budget control points and appropriate documentation.
  • Assist project managers in breaking down new approved projects and creating the WBS in SPOT.
  • Prepare and create baseline budgets in SPOT for lump sum (T1) and fixed price (T2) projects.
  • Prepare the billing schedule according to the project timeline and send it to the finance department for cash flow tracking.
  • Periodically conduct monthly project reviews (MR) and support project managers in assessing the remaining work to be done and update the project schedule in SPOT.
  • Assist project managers in assessing project risks and tracking contingencies.
  • Analyze project profitability and explain performance indicators to project managers (earned value, WIP, billing, margin, FTE, DSO... etc.)
  • Analyze progress reports against budgeted expenditures.
  • Explain variances and initiate recommendations to mitigate project risks.
  • Assist the finance department in the preparation of annual budget revisions and re-forecasts.
  • Track sales contracts change orders and update budgets in SPOT.
  • Meet with managers periodically to prepare project accrual reports and participate with the finance department in procedures related to monthly closing activities.
  • Analyze work in progress (WIP) on a regular basis to ensure that all costs are invoiced in the correct period and billing is issued to customers according to the terms of the sales contract and the established methods (time and materials or lump sum).
  • Ensure compliance of subcontractors' insurance records.
  • Assist project managers in the preparation of financial offers in the CAPRI tool.
  • Assist project managers during the external audit period and answer auditors' questions.
  • Balance completed projects and assist project managers in completing the post-mortem.
  • Ensure compliance with the company's policies, internal procedures, and accounting standards.



Education: Bachelor's degree in accounting or related field;

Years of experience: Minimum 10 years experience in similar positions

Technical competencies:

  • Experience in the transportation industry is an asset;
  • Excellent command of the Office suite (Word, Excel, PowerPoint).
  • Fluency in French (spoken, read and written);
  • Fluency in English (spoken, read and written), an asset

Personal & soft skills:   

  • Ability to work in a team in a multidisciplinary environment;
  • Ability to organize and plan his work;
  • Methodical, rigorous, and proactive.


Employment terms and conditions

Contract nature: Permanent - Full time

Location: Montreal – QC – Canada

Division: Business partners

Reports to: VP of Finance

Remuneration: According to the profile


This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties will apply as required.

In this description, the masculine gender is used for easy reading purposes and includes the feminine.

SYSTRA Canada is committed to having a diverse and inclusive workforce.


We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.



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