Proposal Manager

Country/Region:  US
Field:  Consulting

Philadelphia, US

Type of Contract:  Permanent
Level of experience:  10-15 years
Job number: 

The Company 

SYSTRA delivers architecture, engineering, and construction and program management services to our clients that offer public transportation, public education, and public housing to our communities.


We partner with public transportation owners and operators of bridges, buses, commuter and intercity, high-speed, and light rail, mass rapid transit, and tunnels, helping them provide safe, efficient, and reliable public transportation. SYSTRA also serves public facility authorities that provide safe, attractive, and environmentally sound public schools and offer affordable housing to communities. Ranked 18th in US mass transit and rail design by Engineering News-Record (ENR), SYSTRA has been a trusted partner to public agencies and operators throughout the US since 1985 and employs nearly 200 personnel nationwide.


Part of SYSTRA Group, a world-leading engineering and consulting firm, SYSTRA is supported by 10,540 employees worldwide. Using a collaborative approach built on the firm’s value of Connected Teams, we provide our clients and partners access to the best skills worldwide via sharing information, tools, best practices, and processes.


We’re looking for a new Proposal Manager to join our Marketing and Communications group to help drive the objectives and meet the challenges our valued clients have trusted us to solve for them. 


As a SYSTRA USA Proposal Manager, you will join a world-class team of high-performing engineers, designers, drafters and others who work collectively to ensure client projects continue to thrive while remaining on schedule and within budget.

Duties and Responsibilities:

  • Manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across teams that include internal staff, business partners, consultants, and supporting vendors
  • Lead and analyze RFI, RFQ, RFPs, and other bid documents for requirements and compliance
  • Develop the proposal schedule, outline, compliance matrix and proposal development plan
  • Prepare and lead efficient proposal kickoff meetings and status meetings, ensuring activities adhere to the proposal development plan
  • Manage the development of oral presentations, discussions, and proposal revisions
  • Take ownership of the quality of the proposal for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents
  • Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes


Does this seem like an opportunity that you can be all aboard with in your career? Well, here’s a little more on the required experience we’re looking for in this new teammate.


Required Qualifications:

  • BS, or other relevant four-year degree or equivalent professional experience
  • Minimum 10 years proven successful experience delivering proposals efficiently in a dynamic, fast-paced environment on moderate to high-complexity federal opportunities for the A&E industry (transportation, mass transit and rail)
  • Ability to:
    1. Work on multiple concurrent projects
    2. Work with various internal and external contributors and adapt to their working styles while meeting strict deadlines
  • Ability to use standard English writing styles to write proposal qualifications and experience narratives, including performing research and synthesizing from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product
  • Experience in Adobe Creative Cloud, InDesign, PowerPoint software packages


Preferred Qualifications:

  • Advanced degree(s)
  • Experience and knowledge of New York MTA C&D proposals procedure
  • Ability to think strategically, plan and problem solve


SYSTRA USA provides a benefits package, including medical, dental, 401k and other offerings that focus on providing health and financial stability throughout the employee’s career.


SYSTRA USA is an equal opportunity employer committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or any other consideration made unlawful by federal, state, or local law.        

Relocation assistance is not available for this position.


Sponsorship assistance is not available for this position.


Salary Range:  $91,250-129,750