Project Administrator-Sacramento, CA

The Company 

SYSTRA delivers architecture, engineering and construction and program management services to our clients that offer public transportation, public education and public housing to our communities.

We partner with public transportation owners and operators of bridges, buses, commuter and intercity, high-speed and light rail, mass rapid transit and tunnels, helping them provide safe, efficient and reliable public transportation. SYSTRA also serves public facility authorities that provide safe, attractive, and environmentally sound public schools and offer affordable housing to communities. Ranked 18th in US mass transit and rail design by Engineering News-Record (ENR), SYSTRA has been a trusted partner to public agencies and operators throughout the US since 1985 and employs nearly 200 personnel nationwide.

Part of SYSTRA Group, a world-leading engineering and consulting firm, SYSTRA is supported by the over 10,500 employees worldwide. Using a collaborative approach built on the firm’s value of Connected Teams, we provide our clients and partners access to the best skills worldwide via sharing information, tools, best practices, and processes.

We’re looking for a new Project Administrator in our Infrastructure Group to help drive the objectives and challenges our valued clients have trusted us to solve for them. 

As a SYSTRA US Project Administrator you will join a world-class team of high-performing engineers, designers, drafters and others who work collectively to ensure client projects continue to thrive while remaining on track and budget.  This position will be located/work in our field office in Sacramento, CA.
 

Duties and Responsibilities:

• Complete the onboarding of project staff including the completion of forms, job start notifications, SharePoint access, authority access and other user access management tasks including processing and tracking access changes for new and existing users and manage access SYSTRA activation records for multiple platforms
• Manage team member travel requirements
• Ensure project filings are correct (minutes, reports, memos, emails)  
• Provide basic training on web-based tools and processes as part of a comprehensive project management platform to all tiers of project staff including designers, contractors and consultants
• Achieve a high level of client satisfaction when working with peers, internal and external stakeholders and external clients
• Effectively research and respond to general support questions from Project team members, applying knowledge of applications and system requirements
• Draft and revise internal guidance documentation that captures current best practices for administrative or controls procedures
• Compile and analyze data, review contracts, and coordinate with internal operations & accounting team members
• Coordinate/participate in formatting and quality reviews of large and small documents such as reports, letters, memos, minutes
• Manage, archive, track, and retrieve electronic and physical documents according to project specific standards and retention policies
• Assist team in other project controls and project administrator duties
• Assist team in special project assignments (e.g. writing Project Reports or Management Guidelines)
• Coordinate and schedule project meetings, prepare meeting agendas, and track/resolve action items
• Perform data analytics reporting
• Paperwork and filing for assigned project(s)
   

Does this seem like an opportunity that you can be all aboard with in your career?  Well, here’s a little more on the required experience we’re looking for in this new teammate.

Required Qualifications:

• Minimum of 5 years experience of large project administration work
• Experience on large design or construction projects with multiple delivery methods
• Good organization skills
• Expertise using Microsoft Office products and software packages
• Great communication in both verbal and written form
• Ability and comfort working with project executives, client contacts and technical team members
• Some experience with report generation, project controls administrative functions and other data work for the assigned project

Preferred Qualifications:

• Four-year degree
• Advanced degree(s)

SYSTRA USA provides a benefits package including medical, dental, 401k and other offerings that focus on providing health and financial stability throughout the employee’s career.

SYSTRA USA is an equal opportunity employer committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or any other consideration made unlawful by federal, state, or local law.        
 

Relocation assistance is not available for this position.

Sponsorship assistance is not available for this position.

Salary Range:  $65,488-$91,684, DOE