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Finance Assistant FTC

Country/Region:  GB
Field:  Support & transversal

York, GB

Type of Contract:  Permanent
Level of experience:  Any


SYSTRA is an international engineering and consulting group specialising in rail (passenger and freight), public transport, engineering, development and specialist technical services.  We work with our clients to find innovative solutions to complex issues concerning the location and movement of people, goods and services. We innovate to meet our clients’ needs, prepare mass transit for tomorrow and propose ever more resilient solutions. Transport planning and infrastructure engineering has to adopt new technology, cater for new habits and satisfy new demands. To go beyond, SYSTRA commits to put people at the heart of design and improve transport systems efficiency. We are dedicated to delivering excellence to our clients through our entrepreneurial spirit and enthusiasm whilst promoting a culture of listening, teamwork and employee empowerment.



This is a temporary full time position until 31-03-2022, following the secondment of the current post-holder.


The candidate will support mainly the Purchase manager in the day-to-day and month end activities. The role also has its own duties in the Expense Ledger and Employee Time Management processes.


Ideally, the candidate should have at least one to two years of purchase ledger and general ledger experience and the ability to process large volumes of transactions with accuracy and confidence.


Good Excel & Access skills, accurate data input, organised and attention to detail, are among the key attributes we are looking for.




  1. Purchase Ledger


  • Manage and process supplier invoices daily, including scanning, matching, and data inputting on the accounting system (Progression.)
  • Investigate and resolve discrepancies with stakeholders and suppliers.
  • Co-ordination and preparation of weekly invoice payment run.
  • Monthly supplier statements reconciliation.
  • Monthly accruals and prepayments process
  • Preparation of monthly CIS Return
  • Cover/deputise for AP Manager as required


  1.  Personnel & Expense Ledger


  • Co-ordinate with HR to set up and administer staff movement records on the Accounting, Time Recording and Expenses systems.
  • Review all employee expenses submission, handle inquiries and prepare weekly expenses payments;
  • Maintain spreadsheet records for bank and expenses payments, one-off’s, bank and credit card payment requests
  • Weekly timesheet updates, chasing and inquiries;
  • Assist in handling time transfers and disbursement adjustments between projects on the accounting system;
  • Produce weekly time reporting for Lead Engineering and Hours Worked.
  • Ensure accurate and timely allocation of employee costs to projects
  • Input to Project Unity and play full part in design and implementation of IFS10 in own areas of work
  • Other ad hoc duties as assigned by Accounts Payable Manager and Financial Controller




  • Ensure accurate and reliable input of data for all transaction processing.




  • Being point of contact to various parts of the business, in relations to personnel timesheet, invoice and expenses inquiry.
  • Interface with statutory and project auditor




  • Accountancy qualifications, such as AAT Level 1 or 2 would be ideal, though not essential.
  • Purchase Ledger and/or General Ledger experience.
  • Knowledge of, and the ability to understand accounting processes/ procedures essential.
  • Ability to communicate in a professional way to other areas of the business and external agencies.



Systra is an equal opportunities company; this position is open to all applicants.

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