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HR Administrator

Country/Region:  GB
Field:  Support & transversal

York, GB

Type of Contract:  Permanent
Level of experience:  Any
Job number: 



The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.



We have a great opportunity for a HR Administrator to join our busy team in York. As first point of contact for HR related queries through the HR inbox, the successful post holder will ensure consistent, accurate and timely responses are made to all emails in their designated area of the business. This could be responding directly to messages or working with the HR Administration Team Leader to agree what action is needed. You will also have responsibility for creating and issuing paperwork for our new starters and leavers; and to confirm employee changes. To complete the processes, you will then update records and databases as appropriate to ensure all HR systems remain up to date.


You will also be responsible for regular monitoring and recording of HR transactions, such as probation periods, ensuring any follow up actions are taken to complete the pre-defined processes.

Main Duties

Your responsibilities will include:

  • Respond to queries received through the HR inbox, both internal and external
  • Produce documentation to confirm starter, leaver and employee change details using templates provided
  • Process/record starter, leaver and employee changes in HR systems and databases
  • Maintain employee files
  • Produce ad-hoc letters, eg. reference requests
  • Support maintenance of HR pages of Company intranet
  • Assist in production and issuing of HR policies and procedures following updates/changes
  • Assist in processing employee benefits
  • Assist in processing employee medicals (new starters, medication checks etc.)
  • Co-ordinate meeting/training arrangements, including regular HR-led events such as induction
  • Support the wider HR team, assisting with monitoring of generic inboxes and updating systems and records, as required (Recruitment and Learning & Talent Development)
  • Respond to training requests and maintain training records
  • Process Purchase Orders
  • Ad-hoc administrative duties as required


To be successful in this role, we need you to be:


  • Confident user of business systems such as Word, Excel, PowerPoint
  • Used to working with databases, trackers and electronic files
  • Experienced administrator, used to producing a range of high quality documents
  • Work accurately, with attention to detail
  • A strong communicator – both written and verbal
  • Used to organising your own time and working to deadlines
  • Flexible with the ability to juggle a wide range of tasks
  • Familiar with working in a confidential HR environment
  • Sensitive to our customer’s needs
  • A team player who enjoys working with and helping people




Systra is an equal opportunities company; this position is open to all applicants.

Job Segment: HR, Human Resources