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Information Coordinator

Country/Region:  GB
Field:  Project Management

York, GB

Type of Contract:  Permanent
Level of experience:  Any
Job number: 

Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.

For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving and modernising their transport infrastructure with sustainability, accessibility and innovation at the heart of our designs. With over 8,250 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.


We are immediately hiring for an experienced Information Coordinator to join our highly proficient team, delivering Information Management support to some of the most high-profile infrastructure design projects in the UK. The role is based from our York office but with significant opportunity for hyrbid working alongside weekly visits to the project site.

The successful candidate will be responsible for information management for a project to a high degree of reliability for security, version, visibility, availability and most importantly with a controlled reliable audit trail.


Main Duties:

  • Managing large volumes of incoming data in line with the company standard
  • Day to day configuration of the CDE and maintain user accounts and security groups
  • Provide training and advice to colleagues on the use of the common data environment
  • Understand and manage the processes necessary for the provision of timely appropriate document submissions and transmittals
  • Updating project document transmittal records and control logs for transmittals and receipts
  • Checking quality of documentation to ensure company standards are always adhered to
  • Performing document transmittals in line with individual project delivery plans and client requirements
  • Liaising with project engineers, project managers and clients
  • Formatting reports and spreadsheets (in both Word and Excel) to desired standard
  • Producing and collating PDFs in Adobe
  • Taking the lead within the team in relation to information management issues
  • Using Network Rail’s eB system to source records if required
  • Uploading onto other EDMS as the different projects require
  • Ensuring all proposals and bids receive the same processing as deliverables
  • Produce templates and maintain to the company standard
  • Provide support to the Project team


Essential Experience:

  • Experience in providing project coordination support to a team
  • Good knowledge of safety standards
  • Excellent communication skills, both written and verbal
  • Be able to communicate with tact and diplomacy. Demonstrate working communication across teams within the company to ensure delivery of projects
  • Coordinate information with other disciplines to achieve optimum design solutions
  • Motivated team player who works well under pressure
  • Proactive solution orientated approach
  • Be able to multitask
  • Take the lead in situations as they arise
  • Be able to priorities large volumes of work
  • Ability to travel to client sites and other SYSTRA offices will be required




Our three core values: Excellence, Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.

Because we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working. We also recognise that life doesn’t always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential, for more details on this, please get in touch.

Diversity & Inclusion

We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.


It’s no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions, to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.

Apply and find out more about how Systra can support you in your career journey. If you require any adjustments to support you in your application or interview process please email:  where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria.

As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role – you could still be just what we are looking for.