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Payroll Officer

Country/Region:  GB
Field:  Support & transversal

York, GB

Type of Contract:  Permanent
Level of experience:  Any



The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.

Understand better who we are by visiting www.systra.com.


A critical role within the HR Operations team, the Payroll Officer will be responsible for the preparation, calculating and processing of the monthly payroll, maintaining compliance with UK tax and payroll legislation. You will be using the in-house payroll system and work closely with the wider HR team to ensure accurate and timely processing of all pay-related transactions.


The post holder will also support with the production of monthly metrics and provide detailed analysis and reports for the HR Operations Manager and HR Director as required.


Main Duties

Your responsibilities will include:

  • Maintenance and updates to the in-house Payroll system to ensure each month’s pay run is completed accurately and timely
  • Respond to payroll related queries, by telephone and a dedicated payroll inbox
  • Process payroll instructions from the wider HR team
  • Calculating and applying adjustments to normal pay, eg absence and overtime
  • Process statutory notifications and payments
  • Process benefits payments, eg childcare vouchers, cycle scheme, pension contributions
  • Carry out detailed checks to reduce payment errors
  • Create monthly payroll reports for final sign off
  • Manage the month end close process, working closely with the Finance Team
  • PAYE and NI reconciliation
  • Production of payslips
  • Pension administration, including auto enrolment, using provider portal
  • Maintain payroll system with any legislative and other pay related updates
  • Process annual payroll events, eg P60, P11D, pay review
  • Maintain payroll documentation relating to Standard Operating Procedures
  • Carry out regular audits
  • Produce detailed reports and analysis of employee data to support HR metric requirements


To   To be successful in this role, we need you to have:


  • Experience of running an end to end monthly payroll
  • Demonstrable legislative and transactional knowledge
  • Confidence in working independently, willing to chase / challenge information to ensure accuracy
  • Experience and full understanding of HMRC activities
  • A keen eye for detail, working methodically and accurately
  • Experience of responding to payroll queries, demonstrating excellent technical understanding and strong written and verbal skills
  • Ability to prioritise workload without supervision
  • Aptitude for collating and interpreting data
  • Experience and understanding of working to critical deadlines and with absolute confidentiality
  • Excellent interpersonal skills to liaise with colleagues across the business
  • Confidence to work with in-house system and drive continuous improvement
  • Ideally a payroll qualification or working towards
  • 5+ GCSEs or equivalant including Maths & English



Systra is an equal opportunities company; this position is open to all applicants.