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Purchase Ledger Assistant

Country/Region:  GB
Field:  Support & transversal

York, GB

Type of Contract:  Fixed Term Contract
Level of experience:  Any
Job number: 



The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.
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We currently have an opportunity for a Purchase Ledger Assistant to join our growing team in York. The candidate will provide administrative support to the Purchase Ledger Manager and will play a key role to the Purchase to Pay Process.

The role will report to the Purchase Ledger Manager and will work closely with the wider finance and project team by maintaining accurate data, analysis, and ensuring systems are updated in a timely and accurate manner. This is a temporary role for 12 months with the objective to make the position permanent.


Main Duties:


  • Invoice processing
  • Manage and process incoming invoices daily, including matching, attaching invoices, coding and data input on the accounting system.
  • Ensure prepayment invoices are posted accurately in relevant period.
  • Ensure fixed assets invoices are posted accurately.
  • Ensure agency/independent consultant invoices are reconciled against time project transactions and posted accurately.
  • Ensure multi-Project invoices are posted accurately.
  • Ensure credit note are authorized and processed accurately.
  • Monitor and maintain Accounts Payable mailboxes to ensure invoices are recorded.
  • Assist with Weekly Payment run for domestic and international payments.
  • Set up Priority Payment/One-off Payment when required.
  • Record miscellaneous supplier payment transactions (Virtual card, Direct Debit…).
  • Assist with new supplier set up and maintenance of any Supplier data changes (bank details…)
  • Monthly Reconciliation of Key Supplier Accounts.


Other Duties:

  • Provide cover when Purchase Ledger manager is out of office.
  • Provide support to the ERP development project including, data cleansing, data migration preparation.
  • Ad hoc support to wider Finance and Project teams.

Experience Required

  • Basic Accountancy qualifications, such as AAT Level 1 & 2 would be ideal.
  • Payable and General Finance experience preferably in project centric organisation.
  • Understanding of accounting processes and procedures.
  • Basic knowledge in MS Office including Microsoft Word, Excel and Outlook
  • Accurate data input
  • Organised, methodical and attention to detail.
  • Confident and comfortable working in a busy environment.
  • Ability to communicate professionally and confidently.
  • Be self-motivated, determined and be driven to develop within the role.
  • Team ethic and player.



Systra is an equal opportunities company; this position is open to all applicants.

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