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Recruitment Administrator

Country/Region:  GB
Field:  Support & transversal

York, GB

Type of Contract:  Fixed Term Contract
Level of experience:  Any



The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.

Understand better who we are by visiting www.systra.com.


Due to our continued growth SYSTRA are immediately hiring a part-time Recruitment Administrator for a 6 month fixed term contract. As first point of contact for all Recruitment related queries through the HR inbox, the successful post holder will ensure consistent, accurate and timely responses are made to all requests. This could be responding directly to messages or forwarding to the appropriate HR team member for further action. Using templates, you will create paperwork for starters, leavers and employee changes, and update records and databases as appropriate to ensure all HR systems remain up to date. You will also be responsible for regular monitoring and recording of HR transactions, ensuring any follow up actions are taken to complete the pre-defined processes.


The role will be based in our York office but initially working from home (during current restrictions) with longer term flexible working.


Main Duties:


  • Respond to Recruitment queries received through the HR inbox, both internal and external
  • Produce documentation to confirm starter, leaver and employee change details using templates provided
  • Process/record starter, leaver and employee changes in HR systems and databases
  • Maintain employee files
  • Produce ad-hoc letters, eg. reference requests
  • Maintain Recruitment pages of Company intranet
  • Assist in production and issuing of Recruitment policies and procedures following updates/changes
  • Assist in production and issuing of employee communications
  • Assist in processing employee benefits
  • Co-ordinate meeting/training arrangements, including regular HR-led events such as induction
  • Support the wider HR team, assisting with monitoring of generic inboxes and updating systems and records, as required (Recruitment and Learning & Talent Development)
  • Respond to training requests and maintain training records
  • Process Purchase Orders for the HR team
  • Ad-hoc administrative duties as required


     Experience Required:


  • Confident user of business systems such as Word, Excel, PowerPoint
  • Used to working with databases, trackers and electronic files
  • Experienced administrator, used to producing a range of high quality documents
  • Familiar with working in a confidential HR or Recruitment environment
  • Work accurately, with attention to detail
  • A strong communicator – both written and verbal
  • Used to organising your own time and working to deadlines
  • Flexible with the ability to juggle a wide range of tasks
  • Sensitive to our customer’s needs
  • A team player who enjoys working with and helping people


Systra is an equal opportunities company; this position is open to all applicants.

Job Segment: Recruiting, Human Resources, Part Time